Smart Asset: Asset Management System

Transforming assets into business advantage

SmartAsset provides finance professionals and management decision-makers with the facility to record both fixed and portable items, allowing detailed information to be stored against each asset.

Key Software Features

Portable assets can be recorded using the latest Pocket PC technology enabling new, transferred and disposed assets to be updated in the system.

SmartAsset provides "cradle to grave" fixed asset management solution with ability to track every aspect of the asset's life from initial budget proposal through to final disposal. This solution consists of a core asset management module and elective modules catering for purchasing, tagging and depreciation computations.

SmartAsset is flexible to be customized to suit your organization’s requirement and at the same time robust enough to ensure stability with its consistency and in-built controls.

SmartAsset is a complete asset management solution that simplifies the task of managing and accounting for your organization's assets. SmartAsset can be deployed and used efficiently across diverse types and sizes of institutions. Recording of data, movement of assets, calculation of depreciation, creation of user defined asset properties (for uniquely defined assets), and setting up customized and user specific reports can all be done with minimal efforts.

Powerful and easy to use!

In spite of its comprehensive features, SmartAsset is easy to use and has a modest learning curve due to the intuitive layout of the software.

Saves your time!

SmartAsset not only streamlines your fixed asset management tasks , but also enables you to exercise effective control with efficient and effortless reporting on summarized and detailed movements in fixed assets.

Easy Asset Setup

Smart assets lets you create and manage an unlimited number of assets for multiple companies, with varied rates and basis of charging depreciation.

Intuitive Interface

Easy Access to asset information using an intuitive graphical user interface with one button access to all critical information.

Gives you control

SmartAsset gives you complete control of your assets with easily accessible information on its initial cost, location, accumulated depreciation, estimated useful life,and insured value.

Asset Categories

SmartAsset enables you to to set defaults for a group of assets, as well as define and pre-set characteristics such as depreciation method and rates.

Depreciation Management

With SmartAsset it’s possible to use depreciation methods as straight line, or written down value and forecast your depreciation expenses for each asset, category of asset or group of assets. for budgeting purposes. SmartAsset can also provide you with the wear and tear allowance computed based on current tax laws in Africa.

Insurance Management

Feature to scan insurance policies and tag to respective asset or a group of assets with an option to capture pertinent information such as expiry dates and set reminders for expiry dates.

Asset Review

Option to view and analyze in-depth information about assets such as purchase details, asset account, maintenance history, details of upgradation, if any and details of sale, disposal , including an option to drill down to the originating transaction.

Asset Value

SmartAsset allows you to manage assets with powerful tools for adding or changing assets such as disposals, transfers, and making mass changes to multiple assets.

Asset Tracking

SmartAsset has the ability to track each asset with information on what asset the company owns, who's using them and in what department / location, using wide range of hand held devices with bar code technology.

Asset Verification Reports

Discrpancy reports or missing assets reports can be generated location-wise, user-wise or department-wise.

Barcode and RFID integration

Barcode labels and RFID tags can be fixed on any asset and this can be used for asset tracking and asset reconciliation. SmartAsset has an option to print the barcode list. This can be tracked by RFID or bracode hand held reader/scanner.

Reports

SmartAsset comes with a its own Report Generator utility. Standard features include:

  • Pre-formatted standard reports.
  • Custom report writer tool.
  • Multiple selection & report sorting.
  • Data Capture report (showing full details of asset allocation) for new asset items captured with the bar-code reader.
  • Asset Audit report, comparing asset details on the Smart Asset database to the results of the barcode audit and highlighting exceptions such as moved or missing items.
  • Last Audit Date report, listing all assets in terms of when they were last audited and last known location.
  • Barcode printing facility (used to automate data capture process).
  • Multi output feature for reports generated such as printer,screen, file, and email.
  • Multi functional reporting to include an fields and from any module in the system, e.g. Assets, Suppliers, Locations, Personnel, Cost Centres, Purchasing and Depreciation. A comprehensive query facility is also provided to allow the user to target a particular group of assets for reporting purposes.
Graphics and Imaging

SmartAsset's Graphics Generator provides system users with instant pictorial representations of all asset information from equipment performance graphs, to pie, line and area charts, etc. Graphics can be used to display photo images for referencing and insurance purposes of asset types, buildings, floor plans or even personnel.

Busniess and Technology benefits
  • Simplifies and Streamlines your Asset Management.
  • Asset Value at your figure tip.
  • Depreciation as per department, location, division, branch etc.
  • Allocation and reallocation of Asset Management.
  • Tracking of the movement of fixed assets.
  • Insurance Tagging to Assets.
  • Ensures complete visibility of assets across your enterprise.
  • Provides greater controls and better financial discipline.
  • Enhances decision making capabilities.
  • Helps you to forecast and better planning.
  • Helps to reduce cost and increase profitability.
  • Boost business productivity.
  • Keeps pace with your growing business needs.
  • Periodic Reports.
  • Report writer.

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